Under the Tires Regulation, every tire producer is obligated to:
- provide information annually to the Authority on the tires the producer supplies in Ontario, including on new vehicles supplied in Ontario. The Authority will use this information to calculate both the producer’s annual collection requirement for the following year and the producer’s annual Registry fee.
- meet the annual tire collection requirement as calculated.
- meet a tire management requirement that equals at least 85% of the weight of the tires actually collected by the producer through any combination of reuse as a tire, retreading and processing into materials that are used to make new products.
- provide information on the tire collection system established by the producer to meet the producer’s annual collection requirement.
- provide information on the tire management system established by the producer to meet the producer’s annual management requirement.
- report annually on the producer’s performance in meeting the producer’s tire collection and management requirements.
A producer is responsible for meeting all its reporting and performance requirements. The Registry has been designed for a producer to directly submit all of the information required by the Tires Regulation. Because the Tires Regulation contemplates a producer retaining the services of a PRO, the Registry has also been designed to permit a PRO to submit certain information on a producer’s behalf, if the producer has authorized the PRO to do so.
A PRO is defined in the Tires Regulation to mean:
“a person retained by a producer for the purposes of carrying out one or more of the following producer responsibilities relating to tires:
- Arranging for the establishment or operation of a collection or management system.
- Establishing or operating a collection or management system.
- Preparing and submitting reports”.
When producers register, they must identify any PROs that they have contracted with and provide consent so that those PROs can report on the producer’s tire collection and management systems and the producer’s performance against its tire collection and management requirements.
In the Registry, producers can, at any time:
- select any PRO they have contracted with, provided that the PRO is already registered;
- select more than one PRO to act on their behalf, by tire category;
- remove any PROs they have previously selected; and
- add more PROs, when they enter into new contracts, provided that those PROs are already registered.
The Registry has been designed to permit a PRO to submit the following information on behalf of a producer if the producer has authorized the PRO to do so:
- a producer’s retail locations if the producer chooses to establish its tire collection system based on its retail locations;
- the collection sites that make up the producer’s tire collection system;
- the retreaders and processors that make up the producer’s tire management system;
- the producer’s performance against its tire collection requirement; and
- the producer’s performance against its tire management requirement.
For cybersecurity reasons, recognizing the commercial sensitivity of a producer’s supply information, the Registry does not allow a PRO to report the producer’s supply information or see that information in the producer’s account. A PRO will only be able to see the collection and management system information and performance reports that the PRO has submitted on behalf of a producer. This protects the producer’s commercially sensitive information and allows a producer the flexibility to contract with one or more PROs in a competitive marketplace to meet its performance requirements under the Tires Regulation.
This means that a producer will be responsible for reporting its annual supply data and paying its annual Registry fee. A producer is always free to share its supply information with one or more PROs as part of its commercial relationship with those PROs, outside of the Registry, if it so chooses.
PRO user licence requirements
The Registry is built on a Salesforce platform. A PRO requires a Salesforce community licence for every person working for the PRO that interacts with the Registry on behalf of the PRO. The community licence costs $15/month/person and the cost is passed through to a PRO as a fee, as set out in the Authority’s approved fees. During initial registration, a single community licence is assigned to the person registered as the primary user. A separate licence is required for each additional user added to the PRO’s account. A person without a licence will not have access to the Registry.
During the registration process, a PRO is required to pay its Registry fee. However, community licence fees for the licence assigned during initial registration and any licences required for additional users will be invoiced separately.